Privacy Policy

KORP Application
Privacy Policy Document: Version 2.0
Effective Date: 20 July 2026

1. Introduction

Welcome to the KORP Application.

KORP is a Human Resource Management System (HRMS) developed by Humanic Studio exclusively for PT. Kurnia Oryza Reksa Perkasa ("PT. KORP"). The application serves as the company's operational system to support employee administration, attendance management, work schedule management, leave requests, documentation of specific work activities, and payroll processing.

The KORP Application is not a public application and does not provide self-registration for users. All user accounts are created, managed, and deactivated by administrators appointed by PT. KORP in accordance with the company's internal policies.

Humanic Studio acts as the developer and technology service provider of the application, while PT. Kurnia Oryza Reksa Perkasa is responsible for managing employment-related operational information processed through the KORP Application. Humanic Studio provides and maintains the technology services that support the operation of the application.

KORP is designed to support the company's administrative processes without processing information unrelated to the operational functions of the application. Every permission requested by the application has a clearly defined purpose and is used only when the user accesses the relevant feature.

We are committed to processing user information responsibly, transparently, and securely in accordance with the company's operational purposes as described in this Privacy Policy.

2. Scope

This Privacy Policy explains:

  • The information processed through the KORP application.
  • The purposes of processing information.
  • The permissions used by the application.
  • The third-party services supporting the operation of the KORP application.
  • How information is stored and protected.
  • Users rights regarding their personal information.

This Privacy Policy applies to all users of the KORP Application who are employees or authorized personnel of PT. Kurnia Oryza Reksa Perkasa.

3. Principles of Information Processing

The KORP Application processes only the information necessary to perform the functions selected by the user. Every piece of information processed has a direct relationship with the feature being used.

Information processed through the application may originate from the following sources:

  • Information provided by the Company Administrator.
  • Information voluntarily provided by users to support the company's administrative requirements.
  • Information generated when users utilize specific features within the application.

The KORP Application is not designed to access or collect device information unrelated to its operational functions, such as the device IMEI, the device's phone number, contact lists, or other unnecessary device information.

4. Information We Process

4.1 Employment Administration Information

As part of employment administration, the Company Administrator and/or users may provide the following information according to the company's operational requirements

  • Full Name
  • Employee Identification Number (Internal)
  • National Identity Number (NIK)
  • Email Address
  • Phone Number
  • Residential Address
  • Job Position
  • Employment Status
  • Work Shift
  • Province
  • City
  • Tax Identification Number (NPWP)
  • BPJS Health Number
  • BPJS Employment Number
  • Bank Account Number
  • Profile Photo

This information is processed to support employment administration, tax administration, Indonesia's social security (BPJS) administration, and payroll processing in accordance with the company's internal policies.

The KORP Application does not store copies or photographs of the Indonesian National Identity Card (KTP). The application stores only the National Identity Number (NIK) as part of employment administration.

Providing certain information listed above is not always a technical requirement for using the application. However, incomplete information may affect the completeness of employment administration in accordance with PT. KORP's internal policies.

4.2 Attendance Information

When users perform Clock In or Clock Out, the application processes:

  • An attendance selfie for attendance documentation.
  • Location information at the time attendance is recorded.
  • The time the attendance is recorded.

This information is recorded as part of the attendance records and may be accessed by authorized personnel of the company according to their assigned responsibilities.

The KORP Application does not implement location restrictions (geofencing) as a requirement for recording attendance. Users may record attendance wherever necessary to perform their assigned duties, including while working outside the office.

Location information is processed only when users perform attendance activities and is not used for continuous location tracking or background location collection.

4.3 Work Activity Documentation

Certain job roles require work documentation as part of daily operational activities.

When users utilize these features, the application may process photographic documentation, including:

  • Patrol documentation and QR Code scanning for security personnel.
  • Before-and-after work documentation for cleaning service personnel.
  • Vehicle condition documentation before and after use by drivers.
  • Documentation of equipment conditions, damage reports, and completed repairs by technicians or mechanics.

Such documentation is processed solely to support work execution in accordance with each user's assigned responsibilities and is not used for any purpose unrelated to the company's operational activities.

5. Purpose of Information Processing

Information processed through the KORP Application is used solely to support the company's operational and administrative activities.

Specifically, information may be processed to:

  • Support employment administration.
  • Manage employee administration.
  • Record employee attendance.
  • Manage work schedules, work shifts, and leave requests.
  • Support payroll administration.
  • Support tax administration.
  • Support BPJS(Indonesia Social Security) administration.
  • Document operational activities based on users' assigned responsibilities.
  • Deliver notifications related to company operations.
  • Assist authorized administrators in managing human resource operations.

Information processed through the application is never and not used for marketing, advertising, profiling, or sold to any third party.

6. Permissions Used

The KORP Application requests only the permissions necessary to support specific application features. Each permission has a direct relationship with the functionality being used by the user.

6.1 Camera

Camera permission is required for features involving operational documentation, including:

  • Capturing attendance selfies during Clock In and Clock Out.
  • Security patrol documentation.
  • Cleaning service before-and-after documentation.
  • Vehicle condition documentation before and after use.
  • Equipment inspection, damage reports, and repair documentation.

The camera is activated only when users intentionally access features requiring image capture.

6.2 Location

Location information is processed only when users perform Clock In or Clock Out.

Location is recorded as part of attendance records so the company can identify where attendance activities occur according to its operational requirements.

The KORP Application does not implement geofencing and does not continuously monitor or collect background location information.

6.3 Calendar

Calendar permission supports leave administration features, allowing users to manage leave schedules according to the company's operational requirements.

6.4 Notifications

Notification permission is used to deliver operational information, including:

  • Leave request status.
  • Leave approval or rejection.
  • Changes to work schedules or shifts.
  • Other employment-related notifications.

6.5 Photo Library

Photo Library permission allows users to select existing images stored on their device for features that require photographic documentation.

The application does not access, organize, or scan the user's entire photo library.

6.6 Microphone

On certain devices, microphone permission may be requested automatically as part of the operating system's camera framework.

The KORP Application does not use the microphone to record users' voices, conversations, or audio for any operational purpose.

7. Third-Party Services

To support the operation, reliability, and security of the application, KORP utilizes trusted third-party technology services.

The application currently uses the following services:

  • Firebase Authentication for user authentication.
  • Cloud Firestore for operational application data.
  • Firebase Storage for documents and photographs uploaded through the application.
  • Firebase Cloud Messaging (FCM) for push notifications.
  • Google Maps Platform for location-related features.
  • Gemini API, provided by Google, to support the AI chatbot feature.

These providers may process only the information necessary to perform their respective services and are subject to their own privacy policies.

8. Use of Artificial Intelligence (AI)

The KORP Application provides an AI-powered chatbot based on Google's Gemini API to assist users by providing information and answering questions submitted through the application.

Users are responsible for the information they provide to the chatbot. We recommend that users do not submit personal information, confidential company information, or other sensitive information unrelated to the intended use of the application.

Responses generated by the AI chatbot are intended solely for informational purposes. They are not used as the basis for employment administration, employment relationships, or company policy decisions.

9. Information Sharing

Information processed through the KORP Application is shared only with parties that require access to support company operations and application services.

Information may be accessed by:

  • Authorized administrators or personnel of PT. Kurnia Oryza Reksa Perkasa according to the company's internal policies.
  • Humanic Studio, solely to the extent necessary to provide technical support, system maintenance, operational recovery, troubleshooting, and services agreed upon with PT. Kurnia Oryza Reksa Perkasa.
  • Trusted third-party technology providers, only where necessary to support the operation of the application.

We do not sell, rent, or disclose users' personal information for marketing, advertising, or other commercial purposes.

Information may only be disclosed where required by applicable laws or pursuant to lawful requests from authorized government authorities.

10. Data Storage and Retention

User information is retained only for as long as necessary to support the employment relationship between PT. Kurnia Oryza Reksa Perkasa and the user.

When employment ends and the user's account is deactivated according to the company's internal policies, information will be deleted or retained in accordance with the company's data retention policy and applicable legal requirements.

Humanic Studio processes such information solely for the purpose of providing, operating, maintaining, securing, and supporting the KORP Application.

11. User Rights

Users have the right to:

  • View the personal information available in their respective accounts.
  • Update personal information that may be modified through the application or through the Company Administrator in accordance with the policies of PT. Kurnia Oryza Reksa Perkasa.
  • Request correction of inaccurate information.
  • Contact the Company Administrator or Humanic Studio to obtain technical assistance regarding the use of the application.

As the KORP Application is an internal operational system of the company, user account management is governed by the administrative policies established by PT. Kurnia Oryza Reksa Perkasa.

12. Account Deletion

User accounts are created, managed, and deactivated only by administrators appointed by PT. Kurnia Oryza Reksa Perkasa.

Users cannot independently delete their accounts through the application.

When a user's employment relationship with PT. Kurnia Oryza Reksa Perkasa ends, the Company Administrator will deactivate the account and user information will be retained or deleted in accordance with the company's data retention policy and applicable laws.

13. Contact Information

If you have questions regarding this Privacy Policy or the use of the KORP Application, please contact:

PT. Kurnia Oryza Reksa Perkasa (PT. KORP)

Crown Palace Business Center A-5
Jl. Prof. Dr. Supomo SH No. 231
Tebet, South Jakarta – Indonesia

Email
kurnia_oryza@korp.co.id

Humanic Studio

Website
https://humanic.click

Email
cs@humanic.click

WhatsApp
+62 812-9000-6732

Humanic Studio provides technical support, system maintenance, and application services within the scope of its agreement with PT. Kurnia Oryza Reksa Perkasa.

14. Changes to this Privacy Policy

This Privacy Policy may be updated periodically to reflect service improvements, technological developments, operational requirements, or changes in applicable laws and regulations.

Where material changes are made, users may be notified through the application, the official website, or other appropriate communication channels.

The latest version of this Privacy Policy will always be available on the official Humanic Studio website.

By continuing to use the KORP Application after the revised Privacy Policy becomes effective, users acknowledge and accept the updated terms to the extent permitted by applicable laws.

15. Effective Date

This Privacy Policy becomes effective on the date specified in this document and supersedes all previous versions relating to the KORP Application.

This document forms part of the official documentation of the KORP Application developed by Humanic Studio for PT. Kurnia Oryza Reksa Perkasa.